Privacy Policy
Who we are
Our website address is: https://fobisia-dcs.dulwich.org/
Dulwich College Shanghai Pudong (DCSPD) and Dulwich College Shanghai Puxi (DCSPX). Find our more About Us
Event Privacy Notice – FOBISIA Primary Maths Challenge 2026
What we collect (students)
For the safe and effective organisation of the event, the host schools will receive and store the following information about participating students (provided by their schools with parental/guardian consent):
- Full name
- School name
- T‑shirt size
- Dietary/allergy information (which may reveal religious orientation)
- Medical information necessary for safety
- Hotel room number (for safeguarding and emergency purposes)
- Test scores from the competition
- Photographs and videos taken during the event
- Passport information
- Travel Details
How we use it
- Event planning and administration
- Safeguarding and student welfare
- Accommodation and catering arrangements
- Recording and sharing competition results
- Sharing photos/videos with participating schools and—where consent is given—for promotional use by FOBISIA and Dulwich College Shanghai (e.g., website, brochures, social media)
Legal basis & consent
Participating schools must collect signed parental/guardian consent covering: (i) collection and sharing of the above data with the host schools in China; (ii) event processing; and (iii) photography/media permissions. No student data should be sent to us without confirmation that consent has been obtained.
Storage, security, and retention
- Personal information is stored on password‑protected systems with access limited to authorised staff.
- Data is deleted within three (3) months after the event.
- We do not use this data for purposes unrelated to the competition without additional consent.
International data transfers (PIPL/GDPR)
Data is processed in China under the Personal Information Protection Law (PIPL). Where GDPR applies to participating schools, those schools confirm they have obtained any required consents/notices for international transfers to China.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third‑party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow‑up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.